As a member of the Support Services group, the Reception / Accounts Payable Clerk's duties include:

Job Duties:

• Manage switchboard – including redirecting voicemail messages left in general mailbox
• Programming the main switchboard and individual phones
• Daily update of boardroom bookings
• Greet visitors and clients in a professional manner
• Manage incoming and outgoing couriers and processing the documents received
• Manage incoming and outgoing mail and processing the documents received
• Manage invoices – date stamp, code stamp, send for approval, data entry in accounting system and match up cheque runs
• Organize cheque deposits
• Maintain and fill postage meter, notifying accounting of debit memo at the bank
• Replace toners as necessary and attend to other maintenance issues of photocopiers and printers as needed, including placing maintenance calls
• Order, maintain and distribute office supplies
• Fax distribution and maintenance (checking status of paper, PDF faxes to offsite recipients and direct distribution to onsite clients)
• Order, proof business cards as needed
• Ensure front door unlocked and locked on daily basis

Miscellaneous Duties:

• Lunch totals (how many will be in for lunch), call order in and maintain updated menus
• Lunch room set-up
• Maintain hot/cold beverage supplies – includes ordering and stocking supplies; stock rotation; monitoring coffeemakers, service calls, troubleshooting
• Primary contact for building maintenance issues
• Assist with new employees – telephone set-up, key fob, alarm code, office set up, nametag for door
• Other duties as required

Education Requirements:

• Minimum of a High School Diploma

Software Skills:

• Intermediate knowledge of MS Word, MS Excel and MS Outlook 

Industry Experience:

• Minimum of 2 years in reception and answering a multi-line phone system

Key Competencies:

•  Excellent communication skills (written / verbal) and command of the English language (oral, written and comprehension)
• Ability to organize, plan and prioritize workload
• Excellent attention to detail
• Customer service orientation
• Ability to work independently or as part of a team
• Desire to learn and acquire additional skills through internal and external courses

To apply for this position, please submit your resume and cover letter to careers@skystone.ca.